Automated process
With the Benefits Compliance Tracker, the granting employees record their benefits in kind themselves and are guided step by step through the process.
Benefits Compliance Tracker
Efficiency and compliance in the management of benefits in kind
Manage benefits in kind smartly. Avoid risks.
Benefits in kind (benefits) for employees and business associates are a common means of retaining staff and customers. However, the correct recording and evaluation of these benefits poses considerable challenges for many companies: from choosing the right flat-rate rule for wage tax and social security purposes (flat rate according to § 37b EStG vs. flat rate according to § 40 (2) EStG), to correct corporate income and value added tax (VAT) assessment, to complete and audit-proof documentation.
Your Advantages
Increased efficiency
BCT significantly minimizes the workload for your payroll and tax department by automating and optimizing manual processes. The necessary information is requested directly from the source, which minimizes the time required to clarify facts. Since the payroll output is provided to you as an importable file for your payroll system, your payroll department is also relieved of as much work as possible.
Tax optimization
By making optimal use of tax-free thresholds and tax allowances, BCT reduces your overall tax burden. The management dashboard also provides you with all relevant information and KPIs at any time, enabling you to efficiently manage benefits in your company.
Compliance
BCT increases overall tax compliance and reduces the risk of errors and penalties through comprehensive and accurate documentation of all relevant data. The detailed master file enables you to prove the correct tax treatment of benefits in kind at any time, e.g., in the context of external wage tax audits or general tax audits.
Tax compliance for benefits – it's that easy
BCT has a modular structure to meet the diverse requirements of different types of benefits in kind. Our three standard modules are gifts, hospitality, and events. Within the workflow, specific checks are performed at the module level for each type of benefit in kind, followed by a comprehensive evaluation across all modules. The modules can be selected independently of each other as required. For company-specific requirements that are not covered by the existing modules, it is always possible to develop individual modules and integrate them seamlessly into the entire workflow.
All relevant content for the tax classification of a benefit in kind is collected using specialized Microsoft Forms questionnaires. There are different forms for gifts, hospitality, and events.
01Data collection
All relevant content for the tax classification of a benefit in kind is collected using specialized Microsoft Forms questionnaires. There are different forms for gifts, hospitality, and events.
In the Spotlight
Automated process
All key figures at a glance
High flexibility
Conservation of IT resources
Pricing
Standard implementation costs
The standard implementation costs include setting up the BCT in a shared Microsoft SharePoint environment, adapting the payroll output and accounting output to your specifications, click-through instructions for the Microsoft Forms questionnaires (pdf), a draft (standard) policy (pdf), and a draft training concept (pptx).
from 8.000 €
Monthly recurring fees
depending on the number of transactions
from 1.800 €
How is maintenance and updating carried out, e.g. in the event of legal changes?
As the BCT is operated entirely within the PwC environment, we take care of both technical and functional maintenance. Legal changes are implemented automatically by us in the system at no additional cost to you.
How does the interface with our financial and payroll accounting work?
The BCT communicates via indirect interfaces, i.e. accounting output and payroll output, which can be made available as importable files for your financial and payroll accounting. Benefits can be clearly assigned using the ‘BCT ID’. This is a unique number that is assigned to each transaction in the BCT and can be used to assign items in financial accounting or travel/expense reimbursement.
How much technical implementation effort is required on our part?
From a technical point of view, your company only needs to set up wage types in payroll accounting or tax codes in financial accounting, if necessary. However, this usually only requires minor configuration effort.