Operationalisation of the Tax CMS
The Operational Risks area digitally maps your Tax CMS. The risk analysis and control implementation are verifiably documented. This is particularly recommended with a view to liability in the event of errors.
Smart Business Insight Suite
The innovative tool for your tax and finance department
Transparency and control over your processes, information and risks
The challenges
- As a finance and/or tax department, how do I keep track of the state and responsibilities within the global processes, controls, risks and compliance obligations?
- How can I collect financial and tax-related information from my organisation in a structured and efficient way in order to determine actions based on it?
- How can I identify my financial and tax-related risks, track changes on an ongoing basis and initiate countermeasures?
Benefits
50+
Worldwide use
|
The SaaS solution is used by over 50 medium-sized and large companies worldwide |
100%
Security
Data security is important to us. The software is therefore hosted in a secure environment in the EU. Your data remains in the EU at all times.
100%
Independence
Die Lösung wird von Ihnen verwaltet, z.B. bei der Definition neuer Prozesse. Sie profitieren jedoch von laufenden Updates, dem Hosting und einem technischen Support.
A global and integrated solution
The three modules Smart Collaboration, Smart Survey and Smart Tax Risks and Controls interact with each other and can be used as software as a service in all companies of your international group.
A web-based process management tool that supports you in efficiently collaborating across locations and departments. Unknown deadlines, difficulties finding the latest version of a document or missed emails are now a thing of the past.
01Smart Collaboration
A web-based process management tool that supports you in efficiently collaborating across locations and departments. Unknown deadlines, difficulties finding the latest version of a document or missed emails are now a thing of the past.
In the Spotlight
Operationalisation of the Tax CMS
Automated deadline monitoring
Resource-saving interaction
Roll forward function
Authorisation concept
Hosting
Prices
Smart Survey Stand-Alone
Fragebogen-Tool als Stand-Alone Lösung (ohne Prozesse und Fristen)
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Interactive and independently configurable questionnaires for the structured collection of information, data and documents
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Different question types (e.g. free text, single-select, multi-select) and decision trees
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Initial provision of the instance
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Hosting (incl. management of servers, infrastructure, updates & patches etc.)
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Without limitation of the number of users
from € 5,000
Annual SaaS fee (we agree a fixed price with you)
Basic package
Smart Collaboration (without Operational Risks) and Smart Survey
- Scope of services as for Smart Survey Stand-Alone
- Additionally included: Efficient management of your processes and worldwide (tax) compliance
- Additionally included: Process and deadline monitoring
- Additionally included: Standardised dashboards
from € 15,000
Annual SaaS fee (we agree a fixed price with you)
Basic package Plus
Smart Collaboration (including Operational Risks) and Smart Survey
- Scope of services as for basic package
- Additionally included: Mapping and assessment of operational risks (Tax CMS)
- Additionally included: Linking operational risks with controls and measures
- Additionally included: Linking the controls and measures to the processes
- Additionally included: Tax CMS dashboards (e.g. risk control matrices)
From € 21,000
Annual SaaS fee (we agree a fixed price with you)
Premium package
Smart Collaboration (including Operational Risks), Smart Survey and Smart Tax Risks and Controls
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Scope of services as for Basic Package Plus
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Additionally included: Tax risk repository to capture and quantify financial risks
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Additionally included: Risk map with potential amount of damage, probability of occurrence and risk progression
from € 27,000
Annual SaaS fee (we agree a fixed price with you)
Implementation consulting
From experience approx. 5 to 10 person days (depending on the package chosen)
Initial setup of users and metadata
Conceptual design of relevant processes, tasks, risks and controls
Initial set-up of existing risks, controls and measures
Quality assurance, testing, training
GoLive Support
2.100 €
per person day
Why is global process management important for tax and finance operations?
Regulatory requirements and advancing globalisation present internationally active companies with a multitude of organisational problems. It is not always easy to keep track of compliance responsibilities. Under certain circumstances, this can also give rise to liability risks. With the Smart Business Insight Suite, PwC supports you with an innovative and, above all, intuitive tool for managing and monitoring your global compliance processes and responsibilities.
What are the benefits of compliance and risk management as well as process monitoring for companies?
Companies have to comply with legal requirements and obligations, regardless of the extent of their international integration. In the case of multinational companies, this management responsibility expands proportionately. Therefore, homogeneous management in the form of uniform documentation, procedures and mapping of processes is essential. The mapping of processes in the Smart Business Insight Suite means that process responsibilities are clearly defined and all process steps are taken into account. The integrated document system leads to clear and verifiable documentation in the event of audits or matters relevant under criminal law. In addition, the setting of internal deadlines supports resource planning.
For which tax and financial processes is the Smart Business Insight Suite suitable?
Generally, the Smart Business Insight Suite is suitable for all processes. The tool can be individually customised by you. This means that processes with a small number of sub-steps, but also a large number of individual processing steps can be recorded. The individual configuration allows you to react flexibly to changes at any time and you are completely independent of external consultants.
Is the solution suitable for mapping and documenting a Tax Compliance Management System (Tax CMS)?
Operational risks and controls can be mapped using the integrated Operational Risks area. The risk-control matrix can be exported ad hoc using the reporting options of the Smart Business Insight Suite. This maps essential components of an appropriate and effective Tax CMS. In addition, the control implementation can be confirmed intuitively and the documentation can be linked or uploaded, e.g. on the drive or in the company's internal cloud. Changes to the status of the control implementation can be evaluated and verified with a time stamp for audit purposes.
Who can work within the Smart Business Insight Suite?
You can enable both internal and external employees and consultants for the Smart Business Insight Suite. You can use the authorisation concept of the suite so that your data is protected at all times. Access rights can be adjusted by the administrators you define. The software can therefore be managed independently of PwC. There is no restriction on the number of users or administrators. Your licence costs are independent of the amount of users you have.
How does the PwC Engagement Team support the implementation?
In general, you can set up and operate the tool completely on your own. However, we are happy to offer you our support for the initial implementation. We will work with you to determine the project plan, define the metadata, processes and responsibilities, train your employees (especially the administrators and super users) in the use of the suite and work with you in the user acceptance phase. In addition, we take over the transfer to operational readiness by uploading the metadata. In total, the implementation process based on the aforementioned steps usually takes 5 to 10 working days. This depends on your needs.
How can I change processes and define new processes?
Using the "Edit Multiple" option, you can adjust various tasks in one run. Furthermore, it is possible to upload new processes by means of a collected upload and to link the tasks directly (batch upload). Your PwC contact persons will be happy to assist you with the initial implementation and will train your administrators and super users for independent operational implementation. The rollforward feature allows you to transfer all processes that are repeated in the following year, e.g. the submission of the monthly preliminary VAT returns or quarterly financial statements. This involves a manual effort, but is completed within a few minutes and offers enormous savings potential compared to the adaptation of Excel files and drive structures.
How can actions for companies be derived from tax and financial information?
With Smart Survey, you can collect tax information within your company. The configuration can be individually designed and adapted. In addition, a connection can be made with the processes to be worked on. The information collected in this way can be evaluated in a unified format and used for further process steps, e.g. the preparation of the tax return or tax structuring.
How is the hosting done and where is the data backed up?
Smart Business Insight Suite uses Microsoft's hosting solution, provided and maintained by PwC Global Hosting Services and hosted in Amsterdam, the Netherlands. PwC's global Information Security Policy (ISP) is aligned with the requirements of ISO 27001:2013. ISO certification is maintained through annual third-party audits. The Smart Business Insight Suite is hosted in the Microsoft Azure Cloud as part of the PwC Hybrid Cloud Service (HyCS). The Smart Business Insight Suite instance is hosted in the Microsoft Azure regional hosting location: Amsterdam, the Netherlands. There are two physically separate data centres (productive environment / backup). Your data remains within the EU at all times.