Smart Business Insight Suite

Regulatory requirements and advancing globalisation present internationally active companies with a multitude of organisational problems. It is not always easy to keep track of compliance responsibilities. Under certain circumstances, this can also give rise to liability risks. With the Smart Business Insight Suite, PwC supports you with an innovative and, above all, intuitive tool for managing and monitoring your global compliance processes and responsibilities.

Companies have to comply with legal requirements and obligations, regardless of the extent of their international integration. In the case of multinational companies, this management responsibility expands proportionately. Therefore, homogeneous management in the form of uniform documentation, procedures and mapping of processes is essential. The mapping of processes in the Smart Business Insight Suite means that process responsibilities are clearly defined and all process steps are taken into account. The integrated document system leads to clear and verifiable documentation in the event of audits or matters relevant under criminal law. In addition, the setting of internal deadlines supports resource planning.

Generally, the Smart Business Insight Suite is suitable for all processes. The tool can be individually customised by you. This means that processes with a small number of sub-steps, but also a large number of individual processing steps can be recorded. The individual configuration allows you to react flexibly to changes at any time and you are completely independent of external consultants.

Operational risks and controls can be mapped using the integrated Operational Risks area. The risk-control matrix can be exported ad hoc using the reporting options of the Smart Business Insight Suite. This maps essential components of an appropriate and effective Tax CMS. In addition, the control implementation can be confirmed intuitively and the documentation can be linked or uploaded, e.g. on the drive or in the company's internal cloud. Changes to the status of the control implementation can be evaluated and verified with a time stamp for audit purposes.

You can enable both internal and external employees and consultants for the Smart Business Insight Suite. You can use the authorisation concept of the suite so that your data is protected at all times. Access rights can be adjusted by the administrators you define. The software can therefore be managed independently of PwC. There is no restriction on the number of users or administrators. Your licence costs are independent of the amount of users you have.

In general, you can set up and operate the tool completely on your own. However, we are happy to offer you our support for the initial implementation. We will work with you to determine the project plan, define the metadata, processes and responsibilities, train your employees (especially the administrators and super users) in the use of the suite and work with you in the user acceptance phase. In addition, we take over the transfer to operational readiness by uploading the metadata. In total, the implementation process based on the aforementioned steps usually takes 5 to 10 working days. This depends on your needs.

Using the "Edit Multiple" option, you can adjust various tasks in one run. Furthermore, it is possible to upload new processes by means of a collected upload and to link the tasks directly (batch upload). Your PwC contact persons will be happy to assist you with the initial implementation and will train your administrators and super users for independent operational implementation. The rollforward feature allows you to transfer all processes that are repeated in the following year, e.g. the submission of the monthly preliminary VAT returns or quarterly financial statements. This involves a manual effort, but is completed within a few minutes and offers enormous savings potential compared to the adaptation of Excel files and drive structures.

With Smart Survey, you can collect tax information within your company. The configuration can be individually designed and adapted. In addition, a connection can be made with the processes to be worked on. The information collected in this way can be evaluated in a unified format and used for further process steps, e.g. the preparation of the tax return or tax structuring.

Smart Business Insight Suite uses Microsoft's hosting solution, provided and maintained by PwC Global Hosting Services and hosted in Amsterdam, the Netherlands. PwC's global Information Security Policy (ISP) is aligned with the requirements of ISO 27001:2013. ISO certification is maintained through annual third-party audits. The Smart Business Insight Suite is hosted in the Microsoft Azure Cloud as part of the PwC Hybrid Cloud Service (HyCS). The Smart Business Insight Suite instance is hosted in the Microsoft Azure regional hosting location: Amsterdam, the Netherlands. There are two physically separate data centres (productive environment / backup). Your data remains within the EU at all times.