ESCRIBA ECAP Document Services for Workday
No- and low-code document management software from ESCRIBA
Automated document creation in the accustomed Workday environment
Whether it is an employment contract, a request for a change in working hours or an application for further training: almost every document created in the HR department is linked to internal and external compliance requirements and usually contains a large amount of data. They are legally binding and therefore subject to special care. Nevertheless, document management, especially document creation, is still associated with manual processes in many companies and therefore requires extensive resources. It is also a source of errors that can have legal consequences.
Benefits
100%
compliant
With ESCRIBA ECAP Document Services, companies can create and use legally compliant templates with just a few clicks.
< 78%
time saving
In direct comparison to manually created documents and contracts, ESCRIBA ECAP Document Services saves a significant amount of time. Automated document creation therefore significantly increases the efficiency of HR document management.
< 74%
cost reduction
With the Workday integration, organisations work in a single user interface. There is no need for additional HR document management systems. Automation capabilities also reduce HR costs. At the same time, resources can be allocated to more meaningful HR activities.
Powerful Duo: Integrated Data and Document Management Software
Using the database available in Workday, ESCRIBA ECAP Document Services for Workday creates legally compliant documents, such as employment contracts according to individual company requirements.
01Configuration of the ESCRIBA Connector
The ESCRIBA Connector serves as the technical basis for the integration between ESCRIBA and the customer's Workday environment. The system is quickly installed and configured: First, the technical connection is established, then the required data fields from the Workday APIs can be connected through configuration in the Connector, all without programming – straightforward and simple. This ensures smooth bidirectional data exchange.
In the Spotlight
Advanced multi-system solution
On-premises, in the cloud or hybrid
Pricing
On demand
The ESCRIBA pricing model is individually tailored and based on specific customer requirements. Costs only incur for the functionalities used.
- Licence model based on user requirements
- Master data- or user-based billing
- Deployment: on-premises, cloud or hybrid
From € 2,000
net
FAQ
How does the Workday integration of ESCRIBA ECAP Document Services for Workday work?
Integrating Workday with ESCRIBA ECAP Document Services is quick and easy.
To establish the technical connection, standard interfaces offered by Workday are easily integrated into the ESCRIBA Enterprise Integration Services using our integration templates. Additional data, such as details from ongoing Workday business processes, and any other information provided via custom reports through Reports-as-a-Service, can also be utilised. Once the data fields are mapped, they can be easily leveraged for document creation, as well as for controlling business processes, with just a few clicks.
The integration process can be initiated independently by customers, with the assistance of ESCRIBA and PwC, or proactively initiated by us.
How long does it take to integrate the document management software into Workday?
Once a Workday interface is provided and the technical connection to ESCRIBA is established, the connection is configured within a few hours. Further coordination and testing is usually required before going live, and experience shows that this can take a little longer.
Can ESCRIBA ECAP Document Services for Workday be used to create other types of documents, such as vendor contracts or leases?
With ESCRIBA ECAP Document Services, any type of document can be created automatically or using the wizard-based interface. Thanks to the integration into the ESCRIBA ECAP no- and low-coding platform, there is no limit to the range of use cases. Furthermore, almost all IT systems can be connected via integrations and interfaces and data can be made available from them (e.g. CRM systems with customer data to create different contracts or general terms and conditions with country-specific requirements, for example).
What languages are available for automated document generation?
ESCRIBA ECAP Document Services enables automated document creation in a wide range of languages. In addition to the standard languages German and English, other interface and licence languages can also be licensed. The range includes most European languages as well as languages such as Turkish, Japanese, Chinese, Russian, Hebrew and more.
How does ESCRIBA ECAP Document Services for Workday contribute to the sustainability in HR document management?
Automated document creation and storage within the Workday environment significantly reduces paper consumption in companies.
A further aspect of sustainability is in human resources. By (partially) automating certain processes, human resources can be utilised more effectively. For example, HR specialists can focus on working with employees and their individual concerns.
Another aspect to consider is self-service components, which optimises the resource of time for both employees and the HR department. For example, employees can request and generate changes to their working hours or names, as well as work certificates, through a self-service portal without the need to involve the HR department. This reduces efforts on both sides and streamlines processes significantly, ultimately leading to an increased user satisfaction.